Request for Qualifications and Letters of Interest for Completion of a Regional Roadway Safety Plan

Knoxville-Knox County Planning, an Equal Opportunity, Affirmative Action Employer, seeks to retain the services of one or more professional entities to provide services related to the completion of a “Regional Roadway Safety Plan.” This effort will involve several aspects of a roadway safety study within the Metropolitan Planning Area (MPA) of the Knoxville Regional Transportation Planning Organization (TPO).

Required Scope of Services

  • Project Coordination – the consultant will assist TPO staff with developing a project schedule and associated project management tasks such as invoicing, and status reporting.
  • Determination of Scope – the consultant will work with TPO staff to develop a final Scope of Work for the safety plan.
  • Recommendations for Improvement – the consultant will review existing applicable transportation policies and design standards, and make recommendations for improvement.
  • Creation of Predictive Analysis Tool – the consultant will create a predictive analysis tool based on crash data, information about roadway characteristics, demographic data, and other relevant information. It’s anticipated that many of the data inputs can be provided by TPO to the consultant.
  • Project Recommendations – the consultant will produce a prioritized set of engineering projects and programmatic strategies informed by crash data and the predictive analysis tool and aimed at reducing the incidence of fatal and serious-injury crashes. These will include traditional stand-alone engineering projects as well as lower-cost projects that can be incorporated into maintenance, as well as programs. The consultant will also produce estimates of the benefits of the projects and programs based on the reduction of fatal and serious-injury crashes and related cost savings to society.
  • High-Injury Network – the consultant will assist TPO staff with an analysis of regional traffic crash data and the factors contributing to fatal and serious-injury crashes, with a goal of identifying a High-Injury Network (HIN) for the region.
  • Vision Zero Plan for Knoxville –the Knoxville-specific elements of this plan will serve as a Vision Zero Plan for the city, and the consultant will assist City of Knoxville and TPO staff in packaging these elements into a stand-alone Vision Zero Plan.
  • Presentations – the consultant shall provide presentations of the final project to the TPO Technical Committee and/or TPO Executive Board as requested.

Estimated Schedule

  • Question deadline: Prospective respondents may submit questions no later than October 14, 2022, at 12 noon Eastern Time. All questions must be e-mailed to Ellen Zavisca, Principal Transportation Planner, at ellen.zavisca@knoxplanning.org.           
  • Letters of Interest for Phase I due October 24, 2022
  • Short list of firms selected to proceed to Phase II announced by October 31, 2022 (*)
  • Phase II proposals due by November 14, 2022 (*)
  • Final selection of highest ranked firm by November 23, 2022 (*)
  • Contracts with the selected firm(s) will be finalized and initial project tasks estimated to begin by December 21, 2022 (*)

(*) These dates may change due to schedules and availability of the Evaluation Committee. The short-listed firms will be notified of new dates if delays occur.

For full details, please view the full notice.

Questions and Responses
All questions received about this request for qualifications and letters of interest by the Oct. 14 deadline are below, along with responses from TPO staff. 

Question: Will cost be a factor in phase 2 selection?
Response: Yes, we will be requesting that firms selected to submit for Phase II provide a cost estimate. 

Question: Can the Knoxville TPO provide a list of available data for systemic and predictive safety analyses? Specifically, can you please comment on roadway data coverage across the region – e.g., locally owned roads, across cities/counties, etc. for various roadway attributes? Can data samples be provided at the proposal stage?
Response: The TPO will be able to provide crash data and roadway attribute data to the selected firm. The crash data are from TITAN and have been reviewed, corrected and refined by TPO staff. Roadway attribute data are from E-TRIMS and include roadway cross-sections.  

Question: Are there schedule or timeline factors proposers should be aware of? For example, is the City of Knoxville aiming to have some portions of the plan completed in anticipation of the next SS4A funding cycle? Are there other local, regional, or national timeline constraints?
Response: The timeline calls for the plan to be substantially completed by the end of June 2023 so that it can be adopted by the TPO in July or August of 2023 and local governments will be able to seek project implementation funds through the Safe Streets and Roads for All program in 2023. 

Question: Is the consultant expected to do outreach as part of the Vision Zero effort, or will that be part of the city’s role?
Response: Public outreach for Knoxville’s Vision Zero effort will be the responsibility of Knoxville staff, not the consultant.

Question: Does the DBE need to be certified in Tennessee?
Response: No

Fiscal Year 2023-2026 Transportation Improvement Program Development Update: Call for Surface Transportation Block Grant (STBG) and Surface Transportation Block Grant – Transportation Alternatives (STBG-TA) Projects Complete

Purpose

The Knoxville Regional Transportation Planning Organization (TPO) is currently developing the Fiscal Year 2023-2026 Transportation Improvement Program (TIP). The TIP is updated on a three-year cycle and covers a period of four years. A call for projects was issued in January 2022, with project applications due by February 25th. This call for projects allowed jurisdictions to apply for new projects, or roll over and update unobligated phases of projects currently programmed in the FY 2020-2023 TIP.

Funding Availability

  • TPO STBG Funds – TPO staff projects approximately $105.7M in local Surface Transportation Block Grant (L-STBG) federal funds available over the life of the 2023-2026 TIP to cover funding shortfalls in rollover projects and fund new projects. STBG funds are eligible for most project-types, but if used on a roadway project then it must be classified as Urban Minor Collector or higher on the state’s functional classification system. Most projects require a 20% local match.
  • TPO STBG-TA Funds – Approximately $8.1M in local Surface Transportation Block Grant-Transportation Alternatives (L-STBG-TA) federal funds is available over the life of the 2023-02026 TIP to cover shortfalls in rollover projects and fund new projects. Again, projects typically require a 20% local match.
  • Final revenue amounts will be determined by authorizations from the federal transportation bill. In addition, available funding may be impacted by cost increases within the current TIP program.

Evaluation Criteria

Projects will be scored and ranked using the criteria based on the goals and factors developed for the Mobility Plan 2045 process as shown on the project application form. Other criteria that TPO staff will be evaluating in making project selection recommendations will involve an assessment of project completion scheduling and assessment of project delays as determined by TIP programming policies. This assessment will be based on ease of project implementation, past performance of the sponsoring agency in the TDOT project development process and amount/status of other projects already under development by the sponsoring agency.

Project Applications Received

A total of 25 existing project rollover applications were received, requesting a total of $115.2 million in federal L-STBG funds and $4.9 million in federal L-STBG-TA funds.

A total of 18 new project applications were received, requesting $49.0 million in federal L-STBG funds and $1.4 million federal L-STBG-TA funds.

Draft TIP Development Schedule

  • Call for Projects Issued – January 14, 2022 (Complete)
  • End Call for Projects – Friday, February 25, 2022 (Complete)
  • TPO Staff Scoring and Project Prioritization/Fiscal Constraint consultation with project applicants – April, 2022
  • TDOT submits state projects for inclusion in the draft TIP – April-May, 2022
  • Draft TIP to Technical Committee/Executive Board for Review – June, 2022

Final TIP Technical Committee Recommendation/Executive Board Adoption – September, 2022

Call for Projects: FY 2023-2026 Transportation Improvement Program – Surface Transportation Block Grant (STBG) and Surface Transportation Block Grant – Transportation Alternatives (STBG-TA) Federal Funding Opportunity

The Knoxville Regional Transportation Planning Organization (TPO) is currently developing the Fiscal Year 2023-2026 Transportation Improvement Program (TIP). The TIP is updated on a three-year cycle and covers a period of four years. This call for projects allows jurisdictions to apply for new projects, or roll over and update unobligated phases of projects currently programmed in the FY 2020-2023 TIP.

Funding Availability

  • TPO STBG Funds – TPO staff has identified an un-obligated local Surface Transportation Block Grant (L-STBG) federal fund balance of approximately $56 million in FY 2023 available to program projects rolled over from the current TIP, cover funding shortfalls in rollover projects and fund new projects. Fiscal years 2024 through 2026 are projected to have approximately $14.5 million available annually. STBG funds are eligible for most project-types, but if used on a roadway project then it must be classified as Urban Minor Collector or higher on the state’s functional classification system. Most projects require a 20% local match.
  • TPO STBG-TA Funds – Approximately $1.2M is available to program projects rolled over from the current TIP, cover funding shortfalls in rollover projects and fund new projects in FY 2023. Fiscal years 2024 through 2026 are projected to have approximately $900,000 available annually. Again, projects typically require a 20% local match. More information about the STBG-TA program and eligible project types can be found here: https://www.fhwa.dot.gov/environment/transportation_alternatives/guidance/guidance_2016.cfm
  • Final revenue amounts will be determined by authorizations from the federal transportation bill. Carryover funds may be impacted by cost increases within the current TIP program.

Application Process

Fillable application forms are included in the links below. New projects (those not rolled over from FY 2023-2026 TIP) will submit a full application form. Projects programmed in the current TIP (and eligible for rollover programming, as determined by TIP Policies) will submit a simplified project rollover/update form. Please contact TPO staff for any questions about the application forms, or to verify which form to complete. Applications are due to TPO staff by Friday, February 25th.

Evaluation Criteria

Projects will be scored and ranked using the criteria based on the goals and factors developed for the Mobility Plan 2045 process as shown on the project application form. Other criteria that TPO staff will be evaluating in making project selection recommendations will involve an assessment of project completion scheduling and assessment of project delays as determined by TIP programming policies. This assessment will be based on ease of project implementation, past performance of the sponsoring agency in the TDOT project development process and amount/status of other projects already under development by the sponsoring agency.

Call for Projects Timeline and Draft TIP Development Schedule

  • Begin Call for Projects – January 14, 2022
  • End Call for Projects – Friday, February 25, 2022
  • TPO Staff Scoring and Project Selection Recommendation – March, 2022
  • Draft TIP to Technical Committee/Executive Board for Review – June, 2022
  • Final TIP Technical Committee Recommendation/Executive Board Adoption – September, 2022

While individuals can’t submit a project application, we encourage the public to reach out to your local leaders now if there is a project you think should be included.

Related Documents

Call for Projects: FTA Transit Funding

The TPO is soliciting projects to be funded through the FTA Section 5310-Enhanced Mobility of Seniors and Individuals with Disabilities Program. 

Projects can include both operating services and vehicle purchases.  Non-profits who serve the elderly or persons who are disabled may be eligible to apply for funding for vans or mini-buses to serve their clients.  Projects are selected through a competitive process.  The TPO Executive Board determines final awards.  Funding is through the Knoxville Knox County Planning, the contracting agency for the TPO.      

Applications are due by 4:00 p.m. EST on Friday, March 26, 2021. 

Applications and/or questions should be sent to:
Mr. Doug Burton
Knoxville Regional TPO
400 Main Street, Suite 403 – Knoxville, TN 37902
865-215-3824 or doug.burton@knoxtpo.org

Check this site frequently for updates.

RFP – Transit Planning as a Service (SaaS)

Knoxville Knox County Planning in cooperation with Knoxville Area Transit (KAT) seeks Proposals for the provision of transit planning web-based Software as a Service (SaaS) to assist in planning and analyzing transit and other types of transportation planning efforts for the Knoxville metropolitan planning area. 

Mobility Plan 2045 Call for Projects








 

The TPO is soliciting projects for Mobility Plan 2045. We’ve notified jurisdictions within our planning area that we are accepting applications for projects to be included in the plan. All applications must be submitted by jurisdictions no later than Friday, September 4. While individuals can’t submit an application, we encourage you to reach out to your local leaders now if there is a project you think should be included. Contact us at mobility@knoxplanning.org for more information.

Call for Projects:Section 5310-Enhanced Mobility of Seniors and Individuals With Disabilities Funding

Federal Transit Administration
Knoxville Urban Area
Section 5310-Enhanced Mobility of Seniors and Individuals With Disabilities Funding

The Knoxville Regional Transportation Planning Organization is soliciting projects to be funded through Federal Transit Administration Section 5310-Enhanced Mobility of Seniors and Individuals with Disabilities Program.

Projects can include both operating services and vehicle purchases.  Non-profits who serve the elderly or persons who are disabled may be eligible to apply for funding for vans or mini-buses to serve their clients.     

Applications are due by 4:00 p.m. EST on Friday, January 25, 2019. 

Applications or questions should be sent to:
Mr. Doug Burton
Knoxville Regional Transportation Planning Organization
400 Main Street, Suite 403Knoxville, TN 37902
865-215-3824 or doug.burton@knoxmpc.org

Check this site frequently for updates.  Key information needed includes:

 

TPO Call for Transit, Pedestrian & Projects

The TPO is accepting applications for TDOT's Multimodal Access Grant program through Aug. 27. These grants fund transportation projects along state routes for people accessing transit, walking and/or bicycling. Full information about project eligibility is available at this link

All applications will be reviewed by a committee made up of TPO staff and community representatives. The TPO Technical Committee and Executive Board will consider the ranked applications at their September meetings and will choose the top three applications to forward to TDOT. Applications are due to TDOT on Sept. 28.

Local governments outside the TPO's planning area will need to submit applications through their RPO (rural planning organization). Contact Ellen Zavisca (215-4014, ellen.zavisca@knoxplanning.org) for more information. 

Call for Projects: Transportation Alternatives Program (TAP) and Surface Transportation Block Grant (STBG) Federal Funds

Purpose

To allow jurisdictions to apply for new projects that have been identified since the original FY 2017-2020 TIP Call for Projects and before the next major TIP update beginning in 2019 to develop the FY 2020-2023 TIP.

Funding Availability

  • TPO STBG Funds – There are approximately $2.3 million of un-programmed FY 2018 federal STBG funds available for this Call for Projects. STBG funds are eligible for most project-types, but if used on a roadway project then it must be classified as "Collector" or higher on the state's functional classification system. Most projects require a 20% local match.
  • TPO TAP Funds –  Approximately $340,000 of FY 2019 and $760,000 of FY 2020 federal TAP Funds are available for this Call for Projects. The FY 2019 funds will become available on October 1, 2018. Again, projects typically require a 20% local match. More information about the TAP program and eligible project types can be found here: https://www.fhwa.dot.gov/environment/transportation_alternatives/guidance/guidance_2016.cfm

Application Process

A fillable application form is included below that is a slightly modified version of the Mobility Plan 2040 Project Application Form. Some of the options have been removed such as selecting major roadway construction projects and future horizon years since the goal of this process is to fund smaller-scale and quicker to implement projects given the relatively low amount of available funding. Projects submitted for STBG funds should ideally be of the type eligible for programmatic categorical exclusions under NEPA and would not require any type of right-of-way actions. Applications are due to TPO staff by Friday, February 23rd.

Evaluation Criteria

Projects will be scored and ranked using the criteria based on the goals and factors developed for the Mobility Plan 2040 process as shown on the project application form. Other important criteria that TPO staff will be evaluating in making project selection recommendations will involve an assessment of project completion schedules favoring those that are most likely to be obligated the quickest. This assessment will be based on ease of project implementation, past performance of the sponsoring agency in the TDOT project development process and amount/status of other projects already under development by the sponsoring agency.

Timeline

  • Begin Call for Projects – Monday, January 29, 2018
  • End Call for Projects (Application Due Date) – Friday, February 23, 2018
  • TPO Staff Scoring and Project Selection Recommendations Completed – March 6, 2018
  • Technical Committee Review and Recommendations – March 13, 2018
  • Executive Board Project Amendment Adoption – March 28, 2018

An overview of this Call for Projects will be presented at the February 13th Technical Committee meeting. If you have any questions please contact myself or other TPO staff. 

Download the Application

TDOT Issues Call For Transit Projects

TDOT has announced a new competitive capital grant program made possible by the IMPROVE Act.  TDOT has made available up to $13 million statewide for transit projects.  Transit providers that receive Federal Transit Administration (FTA) Section 5307 or 5311 funds are invited to apply for up to $3 million. 

Projects should address TDOT’s three top priorities: (1) safety, (2) reduction of congestion, and (3) economic development.  A 25% local match is required.  In some cases, federal funding can be used for local match.  Examples of the types of projects eligible include: transit centers, maintenance facilities, transit stations, Intelligent Transportation Systems (ITS) technology, passenger amenities, rolling stock, and safety and security equipment.   An application is required and strong local and MPO support is highly encouraged. 

The application deadline is November 17, 2017 at 5:00 PM Central time.  Applications should be submitted to Matthew Long, TDOT Transit Manager, at matthew.long@tn.gov as well as TDOT.MultimodalAdmin@tn.gov. The Application package, including an introduction letter by TDOT Commissioner John Shroer, Fact Sheet, application and  instructions, can be found below.

Application Package
Save to your computer first. Then you'll be able to fill out the form and save your progress. 

View the application package (fillable form)